National Software Testing Conference

Event Logistics

Information for Sponsors & Exhibitors


Logo, Graphics and Web Link


Many of you have sent your logos and web link to us for the website and/or other 31 Media activities so we have used the most current logo we hold on the website: http://north.softwaretestingconfernece.com. If this logo is incorrect please send the new logo to Ivan Boyanov [email protected] and the website will be amended.


Any revised logos should be sent in the following 2 formats

1. Logo to work on a white / light background

2. Logo to work on a black / dark background


If you do not have an .eps version of your logo then please supply your logo on a transparent background and saved as a layered Photoshop or tiff file. This format of file must be at least 300 dpi in resolution with a minimum dimension of 100mm and saved in CMYK. Thank you if you have already done so.

For the purposes of consistency, we will represent you as your company name (not product name) on any literature, promotional items, floor plans, where your logo is not used.




 


Exhibition


As per your package, you have a stand area of 3m x 2m (of which 3m x 1m is for the placement of a branded pop up stand). A table and chairs will be provided by the venue. Should you not have a branded pop up stand we can arrange this for you from the creation of artwork through to the delivery of the stand itself – additional costs will apply.


You may bring the following numbers of personnel to the event based on the package you booked:


Headline Sponsor: 6

Gold Sponsor: 6

Silver sponsor: 4

Event Partner: 3

Exhibitor: 2


If you have not only ready done so please email: registration[email protected] with the names of the individuals attending no later than 1st September 2016. Should you wish to bring additional members of staff they can be accommodated although there will be a cost of £170 + VAT per person for a two day pass.


If you have any dietary requirements please also email: [email protected]




 


Set-up & Breakdown


The Software Testing Conference NORTH is held at The Principal York Hotel, Station Rd, York, YO24 1AA, UK.


Set up is between 3pm – 6pm on Monday 25th September. Please note, for safety reasons, The Principal York Hotel will require the names of all exhibitors accessing the venue on Monday 25th September for set up.


Breakdown is from the close of the event at 5:10pm on Wednesday 27th September and 6:30pm; exhibition hall must be cleared by 6:30pm sharp.

If you are packaging items to be collected from the venue the next day, Thursday 28th September, then you will need to package and clearly label all items with a return address.


Please ensure your stand is not broken down before the times provided.




 


Transport, Accommodation, Parking


There is ample onsite car parking at The Principal York Hotel, at £5.00 per 24 hours.




 


Screen Hire


If you would like a 55” LCD screen with a stand (with or without shelf) + installation + delivery & collection + 5 m VGA cable, two day hire for £310 + VAT


If you would like a 63” LCD screen with a stand (with or without a shelf) + installation + delivery & collection + 5 m VGA cable for a two day hire, the cost would be £920+ VAT.


If you would like a 80” LCD screen with a stand (with or without shelf) + installation + delivery & collection + 5 m VGA cable, two day hire for £1194 + VAT


Please note any screen hire costs must be paid in full prior to the event




 


Event Times 26th & 27th September


Day 1

Exhibitors and sponsors to be on site for 7.30am ready for the conference registration at 8am

Registration 8:30am – 8.55am

Day One Closes 6pm


Day 2

Exhibitors and sponsors to be on site for 8:30am ready for the conference registration at 9am

Registration 9am – 9:30am

Day Two Closes 5:30pm




 


Deliveries


All courier drop-off should be addressed as below.


Please address all to the following:


Software Testing Conference NORTH / 31 Media

26-27 September 2017

C/O Francesca Lane

The Royal York Hotel

Station Road,

York,

North Yorkshire, YO24 1AA

UK

t. +44 (0)1904 688 612


Please advise that we cannot guarantee any trolleys or cages to transport items into the space from the entrance. You should bring your own trolleys or cages or ensure that there is enough manpower to carry any items.